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Minutes, also known as minutes of meeting (abbreviation MoM), protocols or, informally, notes, are the instant written record of a meeting or hearing. They typically describe the events of the meeting and may include a list of attendees, a statement of the activities considered by the participants, and related responses or decisions for the activities.
Minutes may be created during the meeting by a typist or court reporter, who may use shorthand notation and then prepare the minutes and issue them to the participants afterwards. Alternatively, the meeting can be audio recorded, video recorded, or a group's appointed or informally assigned secretary may take notes, with minutes prepared later. Many government agencies use minutes recording software to record and prepare all minutes in real-time.
Minutes are the official written record of the meetings of an organization or group. They are not transcripts of those proceedings. Using Robert's Rules of Order Newly Revised (RONR), the minutes should contain mainly a record of what was done at the meeting, not what was said by the members. The organization may have its own rules regarding the content of the minutes.
For most organizations or groups, it is important for the minutes to be terse and only include a summary of the decisions. A verbatim report (transcript) is typically not useful. Unless the organization's rules require it, a summary of the discussions in a meeting is neither necessary nor appropriate.
The minutes of certain groups, such as a corporate board of directors, must be kept on file and are important legal documents. Minutes from board meetings are kept separately from minutes of general membership meetings within the same organization. Also, minutes of executive sessions may be kept separately. Committees are not required to keep formal minutes although less formal notes may be taken. For committees, their formal records are the reports submitted to their parent body.
The format of the minutes can vary depending on the standards established by an organization, although there are general guidelines. Robert's Rules of Order contains a sample set of minutes.
Generally, minutes begin with the name of the body holding the meeting (e.g., a board) and may also include the place, date, list of people present, and the time that the chair called the meeting to order.
Since the primary function of minutes is to record the decisions made, all official decisions must be included. If a formal motion is proposed and seconded, then (regardless whether it passes) this is recorded. The voting tally may also be included. The part of the minutes dealing with a routine motion might note merely that a particular motion was \"moved by Ann and passed\". It is not strictly necessary to include the name of the person who seconds a motion. Where a tally is included, it is sufficient to record the number of people voting for and against a motion, but requests by participants to note their votes by name may be allowed. If a decision is made by roll-call vote, then all of the individual votes are recorded by name. If it is made by general consent without a formal vote, then this fact may be recorded.
Usually, one of the first items in an order of business or an agenda for a meeting is the reading and approval of the minutes from the previous meeting. If the members of the group agree (usually by unanimous consent) that the written minutes reflect what happened at the previous meeting, then they are approved, and the fact of their approval is recorded in the minutes of the current meeting. If there are significant errors or omissions, then the minutes may be redrafted and submitted again at a later date. Minor changes may be made immediately using the normal amendment procedures, and the amended minutes may be approved \"as amended\". It is normally appropriate to send a draft copy of the minutes to all the members in advance of the meeting so that the meeting is not delayed by a reading of the draft.
This tool permits the user to convert latitude and longitude between decimal degrees and degrees, minutes, and seconds. For convenience, a link is included to the National Geodetic Survey's NADCON program, which allows conversions between the NAD83 / WGS84 coordinate system and the older NAD27 coordinate system. NAD27 coordinates are presently used for broadcast authorizations and applications.
Globally, 28% of adults aged 18 and over were not active enough in 2016 (men 23% and women 32%). This means they do not meet the global recommendations of at least 150 minutes of moderate-intensity, or 75 minutes vigorous-intensity physical activity per week.
Globally, 81% of adolescents aged 11-17 years were insufficiently physically active in 2016. Adolescent girls were less active than adolescent boys, with 85% vs. 78% not meeting WHO recommendations of at least 60 minutes of moderate to vigorous intensity physical activity per day.
The Board of Regents holds meetings each month at the Topeka board office. Meeting agendas are posted at kansasregents.org usually the week prior to the meeting. At each meeting, the minutes from the previous meeting are certified and made the official minutes of the Kansas Board of Regents.
Minutes are provided here for each meeting of the American Kennel Club Board of Directors. The Board meets eight times a year. Please also refer to the minutes of the Delegate Meetings, which are held in March, June, September and December.
This guidance is intended to assist institutions and IRBs responsible for preparing and maintaining minutes of IRB meetings (also referred to in this guidance as minutes). This guidance document describes requirements for minutes and provides recommendations for meeting the regulatory requirements for minutes.
IRBs must comply with HHS and FDA regulations in 45 CFR part 46 and 21 CFR parts 50 and 56, respectively, when reviewing research subject to those regulations. Both the HHS regulations at 45 CFR 46.115(a)(2) and the FDA regulations at 21 CFR 56.115(a)(2) specifically require that an institution, or when appropriate, an IRB, prepare and maintain adequate documentation of IRB activities, including minutes in sufficient detail to show:
IRBs have been cited in OHRP Determination Letters and FDA Warning Letters for failing to prepare and maintain adequate minutes. For this reason, OHRP and FDA believe providing recommendations on the type and amount of information to include in minutes will help IRBs meet the regulatory requirements for minutes.
The regulations for meeting minutes at 45 CFR 46.115(a)(2) and 21 CFR 56.115(a)(2) provide institutions and IRBs with flexibility in choosing how to prepare minutes. Institutions and IRBs should adopt written procedures for preparation and maintenance of minutes that best suit their particular organization and allow the IRB to efficiently accomplish its tasks.
The minutes must be in sufficient detail to show attendance at the convened meeting (45 CFR 46.115(a)(2); 21 CFR 56.115(a)(2)). For ease of review, OHRP and FDA recommend that attendance information be listed at the beginning of the minutes and include the full name and representative capacity (e.g., scientist, nonscientist, unaffiliated) of each IRB member present at the convened meeting. Some IRBs may choose to append a current IRB membership roster to the minutes to avoid having to repeat certain information (e.g., representative capacity for each IRB member). However, the minutes must clearly document which IRB members were present at any given convened meeting (45 CFR 46.115(a)(2); 21 CFR 56.115(a)(2)).
IRB members may participate in a convened meeting of the IRB via telephone or video conferencing when those members have received in advance of the meeting a copy of the documents for research proposals that are to be reviewed at the meeting. The minutes should make clear which members, if any, participated in the convened meeting via an alternative mechanism, such as telephone or video conferencing.
An IRB may choose to appoint alternate members who may substitute for primary members for an entire meeting (e.g., when the primary member is not able to attend the meeting), or at any time during a meeting (e.g., when the primary member is not able to attend the whole meeting, or when the primary member has a conflicting interest and is recused from review of a particular study). When an alternate member replaces a primary member at a convened meeting, the minutes must include the name of the alternate member in attendance (45 CFR 46.115(a)(2); 21 CFR 56.115(a)(2)). When an alternate member substitutes for a primary member due to a conflicting interest, the minutes should identify the name of the primary member for whom the alternate member is substituting, and state that this is the reason for the substitution. 153554b96e